Recruitment and Applicant Privacy Notice
Who we are
Well Nest Multidiscipline Practice (Pty) Ltd (registration 2025/508895/07), trading as WellNest and WellNest Gold, is responsible for the personal information of applicants. Our Information Officer is responsible for WellNest’s compliance with POPIA and for dealing with your privacy requests. You can contact the Information Officer at hello@wellnest.gold (please use the subject “Privacy”), by telephone on +27 66 538 4856, or by WhatsApp on +27 66 538 4856.
What we collect
Your name and contact details, CV, qualifications, employment history, the role applied for, and anything you include in your application. For clinical roles we collect professional registration details, such as HPCSA number. Where relevant and lawful for a role, we may collect references, right-to-work confirmation, and the results of background, qualification or professional-register checks.
Where it comes from
From you, and where lawful from your named referees, recruiters, and public professional registers.
Why we use it and our lawful grounds
We use your information to assess your suitability, communicate with you, arrange interviews and take steps towards a possible employment contract at your request. Depending on the activity, this rests on taking steps prior to a contract, our legitimate interest in recruiting suitable staff, and our legal and professional obligations, including verifying registration for clinical roles. Where we rely on consent, for example to keep your details on file, you may withdraw it at any time.
Special categories
We only process information such as criminal-record or health-related information where a role lawfully requires it and a POPIA ground applies. We will tell you if a particular check is needed.
Who receives it
Authorised WellNest staff involved in hiring, and, where relevant, referees, professional bodies and background-check providers acting under confidentiality obligations.
How long we keep it
If your application is unsuccessful, we keep it for up to 12 months to consider you for future roles and to handle any query, then securely delete it, unless you ask us to keep it on file for longer. If you are appointed, your information moves into your employee record.
Your rights
You may ask to access or correct your information, object to certain processing, or withdraw consent. Contact hello@wellnest.gold. You may also complain to the Information Regulator (inforegulator.org.za).